Work codes are used to staff personnel and solve payroll needs.
Work codes are similar to payroll codes but expanded to cover staffing processes that are not payroll related, such as shift trades, reasons for overtime, comp time earned.
For instance, payroll personnel may require one overtime payroll account code to denote a distinct pay rate whereas management personnel may need the reason for overtime such as training, late call, report writing, mandatory, holdover, and so on.
Customers using Dimensions map pay codes to the payroll code field of a work code in this application. As of application version 7.2.1 payroll code validation status messages are available with Dimensions integration on the Work Codes list page in the Payroll Code column located in the Setup area and used to spot configuration issues and/or locate Dimensions payroll code changes that are not properly applied in this application. Validation occurs each time the Work Code page is opened in Setup. Validation Messages included:
| Validation Message | Description |
|---|---|
| Not Included | Displays when the payroll code field in the
work code maps to a pay code in Dimensions, but the Include in
Integration check box in this application is not checked. In
this case, the work codes may appear to be configured, but will
not sync to the Dimensions Schedules so the employee’s time may
not be properly accounted for. Error Message: Include in Integration is not checked. Schedule data will not be synchronized with Workforce Dimensions. |
| Not Matching Code | Displays when the Include in Integration check
box is checked in this application, but the Payroll Code in this
application does not map to or exist as a Pay Code in
Dimensions. Error Message: No matching Dimensions Pay Code. |
| Not Available | Displays when the Include in Integration check
box is checked but this application can’t receive a response from
the Dimensions API call. Not Available displays for any work code
that has both - Include in Integration checked, and has a
Payroll Code defined. Error Message: Unable to fetch Pay Code from Dimensions. See activity log for more details. |
See topic, Types of Work Codes for additional information pertaining to shifts, schedule tags, and schedule pay code edits.